Contact us on 1300 712 038 or info@mosmar.com.au

Posts

Streamlining Document Creation: The Importance of Clauses and Content Blocks

In today’s fast-paced business world, efficiency is paramount. Regardless of your business size, optimizing processes is crucial for saving time and money. Document creation and management are areas where efficiency can significantly impact operations. By establishing a centralized content library for your business documents, you can streamline the automation process, making it faster and easier to manage.

The Benefits of a Central Content Library

Efficient Maintenance

Having a central library for clauses, content blocks, and text elements allows for easier and faster maintenance of your documents. When a change is needed, the content is kept in the one place, and it will automatically reflect in all documents that use that content.

Distribution of Management

Delegating content management responsibilities back to the teams that use the documents is a game-changer. Teams can manage and update the content relevant to their area of expertise, reducing the burden on the central document management team.

Quick Rebranding and Styling

In a rapidly evolving business landscape, branding and styling changes are often necessary. With a central content library, making these changes across all documents becomes a breeze. Consistency in branding and styling is maintained effortlessly.

Legal Compliance Using a Content Library

Keeping documents legally compliant is of utmost importance. Whether you need to update confidentiality clauses, terms and conditions, or any other legal content, a central content library ensures that all documents remain up-to-date and compliant.

Flexibility for Special Cases

Some businesses need to include occasional or alternative content in their documents. This could range from adding content about the company’s history for new customers to including specific clauses based on the type of contract parties involved. Having a central library makes it easy to select and insert these supplemental sections as needed.

The way we do business is changing constantly and efficient processes is essential for staying competitive. Document automation, powered by a central library of clauses, content blocks, and text elements, can significantly enhance efficiency in document creation and management. It enables quicker changes, consistent branding, legal compliance, and flexibility when special cases arise. We have been helping businesses through their automation journey for years. We would love to have a chat to see how your business could benefit from document automation. Contact us here. 

/by

Unlocking the Power of SharePoint with Snippets

, ,

In today’s world, workers are spending an average of 520 hours per year on tasks that could easily be automated. Automation is evolving at a rapid rate all over the world and the legal industry can’t afford to be left behind. Microsoft has been a household name since the 90’s and have been innovating ever since. At Mosmar, we LOVE Microsoft.

What is SharePoint?

If you are unfamiliar with Microsoft’s SharePoint, it is software allowing sharing of information, which is stored centrally and easily accessible with its powerful search function. It is used by over 100 million people worldwide.

What is the Snippets Clause Library

Mosmar’s Snippets clause library is a smart tool that uses SharePoint to save law firms time and money. After years in legal firms, it is no secret that a lot of the admin work is repetitive, however crucial to get right. We developed our tool to enable firms to be able to use their existing software (Outlook & Word) to quickly add snippets of firm vetted information (clauses, templated, graphs etc) into documents. So simple yet so effective!

How does it work?

These snippets can be inserted into documents by drag and drop or by directly coding them in. The content brought into the document will adopt the styling, formatting and numbering of the document. This eliminates the need for manual fix ups. The content is stored in SharePoint 365 and utilises SharePoint’s fast and efficient indexing services to always return accurate search results. Search by clause code, clause name, comments or full text data to quickly find the required content.

Is it secure?

SharePoint’s security model allows easy control over who can maintain and contribute to content. Global libraries are used to provide firm level, vetted and accurate business clauses. 

The best part? It’s so easy to implement and use! Our customers see quick gains and it’s a cost effective solution for firms of all sizes. Want to see it in action? Book a FREE 20 min demo here. For more information or to find out how SharePoint could work for your firm, contact us here.

/by

At MOSMAR we love helping our clients work more efficiently, and that’s what we’ve been doing for more than 16 years.

Latest Posts

Contact Us

Level 10, 580 George Street
Sydney NSW 2000

1300 712 038

Social Media

© Copyright - Mosmar