Contact us on +61 2 8097 9888 or info@mosmar.com.au

New Version of Snippets Out Now!

We have a new version of our Snippets clause library solution that highlights the potential of using it for both clauses AND templates. Our product development is always lead by customer demand – and one such customer suggested using Snippets to not only supplement documents, but start the document journey!

Read more about our Snippets Clause Library here.

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Unlocking the Power of SharePoint with Snippets

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In today’s world, workers are spending an average of 520 hours per year on tasks that could easily be automated. Automation is evolving at a rapid rate all over the world and the legal industry can’t afford to be left behind. Microsoft has been a household name since the 90’s and have been innovating ever since. At Mosmar, we LOVE Microsoft.

What is SharePoint?

If you are unfamiliar with Microsoft’s SharePoint, it is software allowing sharing of information, which is stored centrally and easily accessible with its powerful search function. It is used by over 100 million people worldwide.

What is the Snippets Clause Library

Mosmar’s Snippets clause library is a smart tool that uses SharePoint to save law firms time and money. After years in legal firms, it is no secret that a lot of the admin work is repetitive, however crucial to get right. We developed our tool to enable firms to be able to use their existing software (Outlook & Word) to quickly add snippets of firm vetted information (clauses, templated, graphs etc) into documents. So simple yet so effective!

How does it work?

These snippets can be inserted into documents by drag and drop or by directly coding them in. The content brought into the document will adopt the styling, formatting and numbering of the document. This eliminates the need for manual fix ups. The content is stored in SharePoint 365 and utilises SharePoint’s fast and efficient indexing services to always return accurate search results. Search by clause code, clause name, comments or full text data to quickly find the required content.

Is it secure?

SharePoint’s security model allows easy control over who can maintain and contribute to content. Global libraries are used to provide firm level, vetted and accurate business clauses. 

The best part? It’s so easy to implement and use! Our customers see quick gains and it’s a cost effective solution for firms of all sizes. Want to see it in action? Book a FREE 20 min demo here. For more information or to find out how SharePoint could work for your firm, contact us here.

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Updating Snippet Content

  1. Insert the Snippet into your document and make the required changes to the content.
  2. Highlight the updated content.
  3. Find the Snippet inside the Mosmar Snippets pane
  4. Right click and choose Update “SnippetName”
  5. Tick the box Change Snippet Content
  6. Click Update
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Creating a Snippet

  1. Highlight some content in your document.  It could be a single paragraph, multiple paragraphs, contain images, tables etc.  The content can also have styles applied, this is actually desirable.
  2. Click the + button at the top left of the Snippet pane.
  3. Browse through the Snippet libraries to find the folder that should contain your new Snippet. 
  4. Enter a Code.  This must be unique inside that Library
  5. Enter a Name.  This should be a clear description of what your Snippet represents.
  6. Enter Notes.  This is optional, but is very useful to helpful people to find and use your Snippet.  Particularly when contributing to shared library.
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Inserting Snippet content into documents

There are 3 ways to insert content from Snippets into a document. 

  1. Click and browse through all the folders to find the required Snippet, or search for it in the Search box.  Drag and drop the Snippet into the document at the required place. 
  2. Click the Insert button when your cursor is at the required place to insert the selected Snippet.
  3. Type the Snippet code into your document and press the F3 key. This will insert the Snippet at your cursor location.

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Snippet Installation – Pre-Configuration

1.             Extract the files from the Snippets.zip file as provided to you by Mosmar.

2.             Right click the SnippetsSettings.xml file and open with Notepad

3.             Confirm Licence Details – these should have come prepopulated from Mosmar, but you may need to adjust the licencing over time:

  <LicenceDetails>

    <Licensee>ClientName</Licensee>

    <LicenceType>30/10/2022</LicenceType>

    <NumberOfUsers>10</NumberOfUsers>

    <LicenceKey>399X JLE5 48V6 TMCD</LicenceKey>

  </LicenceDetails>

4.             Confirm the base location of your Sharepoint folders/libraries (if using Sharepoint)

    <SiteUrl>https://clientname.sharepoint.com/sites/clientname</SiteUrl>

5.             Configure the Snippets locations, names and permissions.

a)             Name:  This is the name that will appear in the Snippets pane

b)             Path:  The full location to the Snippets library.  If Sharepoint, please enter the full path.  If a network path, enter either the drive mapping or the UNC value.

  <SnippetsLocations>

    <SnippetsLocation Name=”Personal” Enabled=”True” Path=”https://mosmar.sharepoint.com/sites/mosmar/Snippets/%username%” CreateRootFolder=”True” Order=”1″/>

    <SnippetsLocation Name=”Shared” Enabled=”True”   Path=”G:\Snippets\Corporate” CreateRootFolder=”True” Order=”2″/>

    <SnippetsLocation Name=”Globals” Enabled=”True” Path=”https://mosmar.sharepoint.com/sites/mosmar/Snippets/Firm” CreateRootFolder=”True” Order=”3″/>

  </SnippetsLocations>

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Systems Requirements

Mosmar Snippets can be installed and run on the following operating systems:

  • Windows 10 onwards

and is compatible with the following, locally installed, Microsoft Office versions:

  • Office 2010, 2013, 2019 and Office 365

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At MOSMAR we love helping our clients work more efficiently, and that’s what we’ve been doing for more than 16 years.

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Sydney NSW 2000

+61 2 8097 9888

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